Cut, Copy and Paste in Microsoft Word

The computer basics section explores many other uses of cut, copy and paste but we will focus on its relevance to Microsoft Word.
Reasons to use cut,copy & paste:

  • To copy text already typed in another program or location or website (watch the copyright infringement)
  • To move text to a different part of a document or new document without having to re-type it.
  • To insert text more than once into a document or multiple documents
  • Etc...

Copy and paste is especially useful when it comes to editing documents. You can move sections around effortlessly and move text to different programs or Word documents. The best part is it doesn't only apply to text. You can use it with images, graphs and most other elements in documents.

How to Copy Text From Another Program to Word:
Image Tutorial | Video Tutorial (coming soon)

  1. Open Microsoft Word.(How do I open microsoft word?)
  2. Open the File or Webpage you would like to copy text from. (we will use this page)
  3. Highlight the text you would like to copy.
  4. Click on "Edit"on the menu bar. (most programs have a menu bar and an Edit menu)
  5. Click on "Copy".
  6. Go back to your Word document by Clicking on it in the taskbar (What is the taskbar?).
  7. Click on "Edit"on the menu bar.
  8. Click on "Paste".
Note: The cut, copy and paste functions will ALWAYS be found under the edit menu if they are available in the program.

How to Move Text From One Part of a Word Document to Another:
Image Tutorial | Video Tutorial (coming soon)
I hate to tell you this but I used copy and paste for this section since it is almost the same as above. I just changed a few words.
  1. Open Microsoft Word.(How do I open microsoft word?)
  2. Copy and paste the following text into Word. If you do not know how, read the steps above.
    "This is the second section of the document. Who put it first and why did they do that?

    This is the first section. I think it should be first, hmmm...Little help!

    This is the third section. It is in position 1...2...3... Everything is good here."

  3. Now we need to move the second section after the first section. Highlight the second section.
  4. Click on "Edit"on the menu bar.
  5. Click on "Cut".
  6. Move your cursor (the flashing vertical bar) after the first section by pointing and left clicking.
  7. Click on "Edit"on the menu bar.
  8. Click on "Paste".
How to Insert Text into a Word Document More Than Once:
Image Tutorial | Video Tutorial (coming soon)
Bad News Again. I copied and pasted from the above text. The only thing I changed is I added an extra paste at the end.
  1. Open Microsoft Word.(How do I open microsoft word?)
  2. Copy and paste the following text into Word. If you do not know how, read the steps above.
    "This is the second section of the document. Who put it first and why did they do that?

    This is the first section. I think it should be first, hmmm...Little help!

    This is the third section. It is in position 1...2...3... Everything is good here."

  3. Now we need to move the second section after the first section. Highlight the second section.
  4. Click on "Edit"on the menu bar.
  5. Click on "Cut".
  6. Move your cursor (the flashing vertical bar) after the first section by pointing and left clicking.
  7. Click on "Edit"on the menu bar.
  8. Click on "Paste".
  9. Move your cursor (the flashing vertical bar) after the third section by pointing and left clicking.
  10. Click on "Edit"on the menu bar.
  11. Click on "Paste".
You might feel like a sucker now because I copied and pasted most of the text on this page from the lesson above it but that is not the case. It actually means you now know that cut, copy and paste can be used in a million and one ways but very few steps change.

If you had an image in Word that you wanted to copy or move, you could use copy and paste the same way as you have with text. Think about it. The sky's the limit (thats not actually true - your computer memory is the limit).

If you had any problems completing this module or think some details need more explanation, please let us know. We also welcome any other feedback.
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