Printing in Excel

The final process to learn is of course how to print in Excel. It is easy to use the standard printing options for documents but sometimes that just doesn't cut it (especially with spreadsheets). With a spreadsheet, you generally need it all to show up exactly the same as on screen unless you want to find yourself taping pages together. Let's look at the other useful print funtions when printing your spreadsheets.

Learning to print in Microsoft Excel is both easy and important so pay attention.

Previewing what your spreadsheet will look like when it printed:
Image Tutorial

  1. Left click on File on the menu bar.
  2. Click on Print Preview.
  3. Looks good. Click on Print. Then Click OK.
  4. Doesn't look good, play with the options. Here they are.
Setting a print area:
Image Tutorial
  1. Highlight the Cells with the data you would like to print.
  2. Click on File on the menu bar.
  3. Click on "Print Area".
  4. Click on the "Set Print Area".
  5. The dashed line outlines the print area. If it looks like it is more than one box, it means the document will print on multiple pages
You want to print the page sideways (landscape):
Image Tutorial
  1. Click on File on the menu bar.
  2. Click on Page Setup.
  3. Click on the Page tab.
  4. Select the landscape option.
  5. Click "Ok"
  6. Click File.
  7. Click Print.
  8. Click Ok.
Printing multiple copies of a document:
Image Tutorial
  1. Click on File on the menu bar.
  2. Click on Print.
  3. Increase the number of copies.
  4. Click Ok.
Changing paper size:
Image Tutorial
  1. Click on File on the menu bar.
  2. Click on Page Setup.
  3. Click on the Page tab.
  4. Select the paper type you would like.
  5. Click "Ok"
  6. Click File.
  7. Click Print.
  8. Click Ok.
That is a brief outline on how printing option in excel may be used. You will likely have even more printing options depending on the printer you own so look around your print menu.

This concludes our beginners guide to microsoft excel. Come back frequently to check on updates and new courses.

If you had any problems completing this module or think some details need more explanation, please let us know. We also welcome any other feedback.
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